促使付款(P2P) & Materials Management (MM)

Our key responsibilities encompass the entire procurement process, from receipt of goods and services initiation to payment. Here’s how we contribute to ACC’s success:

• 采购 Management: We oversee the procurement of goods and services essential to ACC’s operations, ensuring the College receives goods and services via timely acquisition while adhering to budgetary constraints and regulatory requirements.
• 遵守执行: We enforce compliance with ACC’s statutes, 行政法规, 采购政策, 和程序, as well as relevant laws and regulations, to maintain the integrity and transparency of the procurement process. P2P also maintains ethical behavior in all its activities.
• Receipt and Accounting: Upon receipt of goods and services, we meticulously account for purchases, verifying quality and quantity to facilitate accurate financial reporting, 库存管理, and 交付 to ACC departments.
• 发票处理: We manage the invoicing and payment process, ensuring invoices are processed promptly and accurately to maintain positive vendor relationships and avoid disruptions to ACC’s operations.

及时采购, 交付, and receipt of goods and services combined with timely payment processing ensures that ACC’s operational needs are met efficiently. This enables the institution to focus on its core mission of providing high-quality education and support services. Through collaboration and communication, we strive to optimize business practices and enhance the overall efficiency of ACC’s operations.

Material Management plays a crucial role in ensuring the smooth flow of goods and equipment purchased for ACC. Our key responsibilities encompass:

• 仓库操作: We oversee the management of ACC’s central warehouse, 我们存储的地方, 组织, and distribute a wide range of materials, 供应, and equipment to support various departments and functions across the college.
• 接收和标签: We are responsible for receiving shipments of goods and equipment, accurately documenting deliveries, and tagging items for identification and tracking purposes.
• 地理分布: We facilitate the distribution of materials and equipment to designated locations within ACC, ensuring timely 交付 to meet the needs of faculty, 工作人员, 和学生.
• 邮件收发室服务: In addition to warehouse operations, we manage ACC’s mailroom services, handling incoming and outgoing mail and packages to support communication and administrative functions.
• 回收: Goods that have no resale value but contain or are composed of materials that can be repurposed are sorted and sent to recycling by MM. 

Material Management collaborates closely with departments across ACC to understand their needs and ensure the seamless flow of materials and equipment. Timely access to materials and equipment enables faculty and 工作人员 to perform their roles effectively, ultimately enhancing the overall educational experience for students.

采购 management process comprised of five key stages: 

1. Requisitioning goods and services
2. Generating purchase orders (POs)
3. 监控合规
4. 接收 goods and services
5. Processing invoices and payments

The fiscal year is September 1 – August 31.